HealthPathways

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Useful Management Information

  • Refer to local HealthPathways or local guidelines
  • Referral to credentialed pharmacist for Home Medical Review/Residential Medication Management review if evidence of polypharmacy
  • If at risk of malnutrition or malnourished, consider referral to a dietitian if this aligns with the patient treatment goals
  • Referral to occupational therapy driving assessment if locally available
  • Consider ongoing Allied Health support as appropriate i.e. Dietitian, Social Worker, Occupational Therapist, Physiotherapist, Psychologist, Speech and Language Therapist

Clinician resources

Patient resources

Minimum Referral Criteria

Does your patient meet the minimum referral criteria?
Category 1 (appointment within 30 calendar days)
  • Presence of concerning features  (may include but not limited to):
    • Behavioural and Psychological Symptoms of Dementia (BPSD) – moderate to severe stage include rapidly evolving (over weeks)
    • Unresolved safety concerns in current living situation (patient or care giver)
    • Suspected elder abuse or self-neglect: physical, psychological, or financial)
    • Rapidly evolving (over weeks)
    • Significant caregiver stress (patient's care provision at risk)
Category 2 (appointment within 90 calendar days)
  • Patients with a suspected dementia who do not meet category 1 criteria
Category 3 (appointment within 365 calendar days)
  • No category 3 criteria
  • If the patient does not meet the criteria for referral but the referring practitioner believes the patient requires specialist review, a clinical override may be requested:
    • Please explain why (e.g. warning signs or symptoms, clinical modifiers, uncertain about diagnosis, etc.)
  • Please note that your referral may not be accepted or may be redirected to another service

Essential Referral Information

  • Current list of medications
  • Relevant medical, psycho-social history (psychological symptoms), co-morbidities, allergies, and assessment of medication adherence.
  • Brief historyregarding the cognitive, behavioural and functional changes/decline and their timeline
  • Safety concerns e.g. unsafe walking & driving, medication non-compliance, unintentional weight loss, living alone, compromised insight (if relevant) disorientation in public spaces; concerns re financial management &/or abuse
  • Assessment of cognitive function with a validated instrument
  • Investigation blood test results – FBC, ELFT, Calcium, TSH, Vitamin B12 (if available)
  • Recent brain imaging reports (CT or MRI brain) (if available)
  • Care-giver, disability support workers, or speech pathologists or other informant contact details (if patient consenting)
  • Social situation: living alone; partner/family supports?

NB If a specific test result cannot be obtained due to access, financial, religious, cultural or consent
reasons a clinical override may be requested. This reason must be clearly articulated in the body of
the referral.

Additional Referral Information

  • Risk factors for cognitive impairment including strong family history, diabetes, smoking and sleep study (if completed).
  • Rockwood Clinical Frailty Scale score (if available)
  • Is there currently any of the following in place:
    • GP Management Plan (GPMP),
    • Team Care Arrangement (TCA)
    • Mental Health Management Plan (MHMP)
    • Recent Health Assessment (HA)

If so, please attach or provide information.

  • Include details of multiple cognitive assessments completed over time by the primary care physician to support the referral and demonstrate cognitive change or progression.
  • Enduring Power of Attorney & Advance Health Directive or Statement of Choices document (copy)
  • Availability of transport to appointment and willingness to attend appointment or accommodations such as support worker assistance, flexible appointment scheduling, or home visits is home visit required? (This may vary dependant on your local region service)
  • Willingness or suitability to participate in telehealth/virtual clinic where appropriate
Last updated 7 October 2025

Send Referrals To

Smart Referrals

Preferred Method
About Smart Referrals

Secure Web Transfer

Send to: Gold Coast Adult Community Health QHealth

Internal Referrals

Cognitive Disorders Service qhRefer

Fax

07 5687 4497

Post

Central Intake Unit
Robina Health Precinct
Level 4, 2 Campus Crescent
Robina QLD 4226

Enquiries

07 5635 6262

Related HealthPathways

No directly related pathways found

Service Availability

Dr Ganesamoorthy Subakumar

Facilities

Robina Health Precinct
Tugun Satellite Health Centre

If you would like to send a named referral, please address it to the specialist listed above, who will allocate a suitably qualified specialist to see the patient. Alternatively, you can view a full list of our specialists.

Gold Coast Health - For Clinicians
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